Amendments to Regulations 2017-2018



All amendments to these regulations have been made to improve the student experience and/or to take account of external guidance/sector best practice.

Academic Appeals

• Clarification that sensitive, personal, family or cultural reasons will not be accepted as good reason for evidence not being submitted at the time the original stage 1 appeal was submitted (section 7.5.1 b)

Academic Misconduct

• Inclusion of collusion as a specific example of misconduct and removal of the definition from ‘Other types of misconduct’ (sections 3.7 and 3.8)
• Clarification that the chair of the academic misconduct panel may request that the chair of the faculty panel attends the meeting (section
• Clarification that an increased penalty can be applied if the student does not attend the tutorial (section 4.5.1)

Extenuating Circumstances

• Students competing at an international level added to the grounds for acceptable extenuating circumstances (section 2.3)
• Financial difficulties removed as part of non-serious domestic or personal disruptions (section 2.3)
• Removal of section 3.2 due to repetition of principles stated in section 3.1
• Clarification that it is a student’s responsibility to provide evidence when submitting a claim (section 4.1)
• Responsibility for the sign off of poor performance to revert to the extenuating circumstances panels (section 5.2)
• Clarification that claims should be submitted with corroborating evidence (section 5.4)
• Inclusion of ‘modules assigned 40 credits or more’ into the list of assessments where longer deadlines may be agreed (section 9.4.1)
• Removal of a reference to the section within the Regulations for Taught Courses dealing with suspension of studies (section 9.7)
• Removal of the requirement for senior advisers (or nominees) to liaise with the Head of Compliance and the Immigration and International Student Advice team to assess the impact of an extenuating circumstances claim on their Tier 4 visa as this guidance is available from staff within the Advice Zone (section 9.7)
• Inclusion within the Extenuating Circumstances Regulations of a section on ‘Interruption of Studies’ that replaces the suspension of studies regulations that are currently in the Regulations for Taught Courses (A.2.6.10) (section 10)
• Amendment of the term ‘suspension of studies’ to ‘interruption of studies’ (section 10)
• Replacement of references to the campus administration team with the Student Progression and Money Service (section 11.1)

Fitness to Practise

• Inclusion of a statement referencing the Student Code of Conduct, which details expectations of behaviour (section 1.1)
• Inclusion of a section on the use of covert recordings (section 1.6)
• Revision of the definitions of professional misconduct to align with the definitions included in the Student Conduct Regulations (section 2.1)
• Inclusion of a new section on general principles and advice and support for students (section 4)
• Inclusion of a section detailing precautionary actions for the purpose of investigation that replaces the section on suspension (section 5.2)
• An increase to the timescale for convening the Cause for Concern Panel from 5 working days to 10 working days (section 6.1.5)
• Clarification on the process of referral of a case from the Cause for Concern Panel to the Fitness to Practise Committee (section 6.3)
• Clarification on the role of the Cause for Concern Panel in terms of putting in place and monitoring action plans (section 6.3)
• Clarification that the investigating officer will be appointed by the relevant dean of faculty (or nominee) and will be from outside the school in which the student is based and have no prior knowledge of the case (section 7.4.1)
• Clarification that a student who is unhappy with the outcome of the Cause for Concern Panel may request a Completion of Procedures letter (section 12.1)
• The addition of MA Working for Children and Young People (Youth Work Initial Qualifying Youth) to the list of courses to which the regulations apply (Appendix 1)

Student Complaints

The following amendments are proposed:

• Inclusion of a section on the circumstances in which anonymous complaints will be considered (section 4.2)
• Inclusion of a section on the use of covert recordings (section 4.5)
• Removal of the statement ‘The student making the initial complaint will be informed of the eventual outcome.’ (section 6.3)
• Inclusion of a timescale of 5 calendar days within which a dean of faculty/head of department/principal of college (or nominee) must provide their response to the investigating officer’s report (section 9.3.11)
• Reduction from 10 days to 5 days for the Student Casework Unit to liaise with the faculty/department/college with regard to the outcome at the review stage (section 9.4.9)

Student Conduct

A major review of the Student Conduct Regulations has taken place during the 2016/17 academic year in light of the publication of UUK’s ‘Guidance for Higher Education Institutions: How To Handle Alleged Student Misconduct Which May Also Constitute A Criminal Offence’.

• Student Conduct Regulations should now be read in conjunction with Student Code of Conduct (section 1.1)
• Clarification of the regulations pertaining to student usage of Students’ Union facilities (section 2.1)
• The revised regulations re-define examples of possible misconduct and include new guidelines for the application of penalties that articulate where an offence is serious, or less serious, and the resultant penalties that may be applied (section 3.3 and Appendix 1)
• Clarification that repeated incidents of misconduct may be more serious than a single act, and previous findings may be taken into account when determining penalties (section 3.5)
• Inclusion of a section on advice and support for students (section 4.3)
• Inclusion of a section on the use of covert recordings (section 4.4.3)
• Inclusion of a timescale for convening a Disciplinary Committee following referral and clarification that a student should have good reason for requesting a revised date (section 4.5.10)
• Removal of the section related to suspension of a student and inclusion of a section on precautionary actions for the purpose of investigation, which refers to the new Risk Assessment Procedures (section 5)
• Inclusion of a section on reporting alleged cases of misconduct that are also a criminal offence (section 6.1)
• Inclusion of definitions for the following penalties: written warnings; charges; exclusion (section 8)
• Amendments to the section on application of penalties, particularly to highlight that multiple or repeated incidents of misconduct may be more serious than a single act and previous findings may be taken into account when determining penalties (section 8.8.2)
• The addition of details on the staff counselling service (section 10)

In addition to the changes to the regulations, a new student Code of Conduct and Risk Assessment Procedures have also been introduced.