Amendments to Regulations 2018-2019

The following are key changes to the student casework regulations for the 2018/19 academic year. All regulations have been updated to include reference to the Dubai Campus where appropriate.

1. Academic Misconduct Regulations

  • Academic Misconduct Officers (AMOs) will consider straightforward cases of academic misconduct.
  • AMOs will be the nominees of each Dean of Faculty.
  • The introduction of an Academic Misconduct Board comprised of ten members of academic staff at Academic Subject Manager level or above from across the institution/RWCMD, nominated by the Deans of Faculty/Principal of College. Members of Academic Misconduct Panels will be drawn from members of the University’s Academic Misconduct Board and will consider complex cases of academic misconduct.
  • Academic Registry staff will continue to provide training and administrative support for AMOs and the Academic Misconduct Panels.
  • A support group will be set up through Teams on Office 365 and termly meetings arranged to facilitate consistency of practice.
  • Clarification of the process when referring cases between the Academic Misconduct Regulations and the Fitness to Practise Regulations.
  • The addition of a penalty to cap all modules at the pass mark and remove the penalty to cancel all module marks at the current stage.

2. Extenuating Circumstances Regulations

  • The introduction of a self-certification process, which each student can use once per academic year.
  • The introduction of a process to deal with late extenuating circumstances in-year, where students have evidence that circumstances or illness prevented them from submitting the form on time.
  • The introduction of an Extenuating Circumstances Board comprised of eight members of staff from across the institution (two from each faculty). Members of Extenuating Circumstances Panels will be drawn from members of the Extenuating Circumstances Board. Extenuating Circumstances Panels will consider complex cases.
  • The introduction of a Request for Review process for students who remain unhappy with the outcome of an extenuating circumstances or interruption of studies claims.

Furthermore, Academic Board approved, following recommendation from the Quality Assurance Committee, a number of changes to the following sections of the Regulations for Taught Courses for the 2018-2019 academic session:

3. Academic Appeals Regulations

  • The removal of the requirement for students to provide evidence that they are fit to return to study/practice.
  • The removal of ground b) relating to unconsidered extenuating circumstances where students were required to demonstrate that they had unforeseen, exceptional personal circumstances, outside of their control, which had significantly affected their performance and which were not made known prior to the award and progression board through the Extenuating Circumstances Regulations. This is now included as part of the late Extenuating Circumstances procedure (see Extenuating Circumstances Regulations above).

4. Student Conduct Regulations

  • The addition of ‘carrying weapons, for example knives, whilst on a university campus’ to the list of offences that could cause a health and safety concern.
  • The addition of ‘temporary suspension of a student from their placement’ to the list of precautionary actions that can be taken for the purpose of investigation.
  • Clarification that in a criminal case, where a student has received a conviction/caution, further investigation by the University will not be required as the conviction/caution will be taken as evidence that the behaviour took place.
  • Clarification that a student will be issued with a Completion of Procedures Letter if a request for review is deemed not eligible.

5. Fitness to Practise Regulations

  • The inclusion of students who are studying for further annotation/registration.
  • The inclusion of definitions of a hate incident and hate crime.
  • Clarification that the Investigating Officer’s report can be presented to either the Cause for Concern Panel or the Fitness to Practise Committee, as appropriate.
  • The inclusion of ‘Temporary suspension of a student from their placement or areas of practice learning’ within the ‘Precautionary Actions’ section.
  • The inclusion of clarification on how driving offences should be considered under both the Fitness to Practise Regulations and the Student Conduct Regulations.
  • Clarification that conduct, which may call into question a student’s fitness to be admitted to and practise in a profession, includes academic misconduct.
  • The removal of the requirement to have a member of the University’s senior management as Chair of the Fitness to Practise Committee. In order to provide more flexibility, the Chair will be a senior staff member of the Academic Board.
  • Amendment to reference post-registration students who are studying courses that do not lead to further annotation/registration.

6. Student Complaints Regulations

  • Mediation will no longer be offered to students, as other methods of early resolution have proved to be more effective.
  • Amendments to the timescales for dealing with complaints from calendar days to working days.
  • Clarification that a complainant will be issued with a Completion of Procedures Letter if a complaint is deemed not eligible for review.