Academic Board & Committees - Membership & Terms of Reference

Academic Board Committee Structure Diagram

Academic Board

Quality Assurance Committee and its Sub-Groups:

Faculty Quality Assurance Committees
Ethics Sub-Group
Partnership Quality Sub-Committee
Regulations Sub-Group
External Examiner Approval Panel

Learning and Teaching Enhancement Committee and its Sub-Groups:

Coleg Cymraeg Cenedlaethol Branch Committee
Learning and Teaching Professional Standards Group
Faculty Learning and Teaching Enhancement Committee

Research Committee and its Sub-Groups:

Research Programmes Sub-Committee
Faculty Research Programmes Sub-Committees

RWCMD Academic Board

Appeal Board

Academic Misconduct Committee

Higher Academic Awards Committee

Committee on Fitness to Practice

Academic Board

Composition

Chairperson: Vice Chancellor

Up to eight senior staff nominees of the Vice-Chancellor (8)

Deans of faculty (4) and the Principal of RWCMD or nominee (5)

Up to four heads of academic related areas nominated by the Vice-Chancellor (4)

Eight elected members of teaching staff (8), normally two from each faculty

One member of non-teaching staff elected by the non-teaching staff (1)

One member of the professoriate elected by the professoriate (1)

Two students nominated by the Students’ Union (2)

Up to three members co-opted by the Chair (3)

Secretary: Academic Registrar

Articles of Government

In accordance with the Articles of Government 4(1) the maximum membership is 35 and at least half shall comprise persons occupying posts at Head of Department level or above. Not less than four must be teaching staff; not less than one member of the non-teaching staff and not less than one student.

Responsibilities

Subject to the Articles, the Academic Board shall be responsible for:

1. General issues relating to the research, scholarship, teaching and courses at the University, including criteria for the admission of students, the appointment and removal of internal and external examiners; policies and procedures for assessment and examination of the academic performance of students; the content of the curriculum; academic standards and the validation and review of courses; procedures for the award of qualifications and honorary academic titles; and, the procedures for the expulsion of students for academic reasons;

2. Considering the development of the academic activities of the University and the resources needed to support them and for advising the Vice Chancellor and the Board of Governors thereon; and

3. Advising on such other matters as the Board of Governors or the Vice Chancellor may refer to the Academic Board.

Chairperson
Professor Julie Lydon, Vice Chancellor

Up to eight senior staff nominees of the Vice-Chancellor (6)
Professor Helen Langton, Deputy Vice Chancellor (Academic)
Huw Williams, Deputy Vice Chancellor (Strategic Resources)
Dr Ben Calvert, Pro-Vice Chancellor, Learning, Teaching & Student Experience
tba, *Pro Vice Chancellor, Research
tba, *Pro Vice Chancellor, Engagement
William Callaway, University Secretary

Deans of faculty and the Principal of RWCMD or nominee (5)
Professor Andrew Rogers, Faculty of Business and Society
Dr Lucy Meredith, Faculty of Computing, Engineering and Science
Professor Jane McCloskey, Faculty of Creative Industries
Dr Martin Steggall, Faculty of Life Sciences and Education
Hilary Boulding, RWCMD [Iestyn Henson attending as alternate]

Up to four heads of academic related areas nominated by the Vice-Chancellor (4)
James Boulton, Executive Director of Marketing, Communications & Student Recruitment
Dr Gillian Jack, Executive Director of Campuses and Student Services
Dr Clare Kell, Director of CELT

Eight elected members of teaching staff (8)
Jeroen Nieuwland, Faculty of Computing, Engineering and Science (until August 2019)
Sian-Kathryn Jones, Faculty of Computing, Engineering and Science (until August 2018)
TBC, Faculty of Life Sciences and Education (until August 2020)
Kelly Wegener, Faculty of Life Sciences and Education (until August 2019)
Rosemary Eaton, Faculty of Business and Society (until August 2019)
Llŷr Roberts, Faculty of Business and Society (until August 2018)
Robert Campbell, Faculty of Creative Industries (until August 2019)
TBC, Faculty of Creative Industries (until August 2020)

One member of non-teaching staff elected by the non-teaching staff (1)
TBC (until August 2020)

One member of the professoriate elected by the professoriate (1)
Professor Diana Wallace (until August 2018)

Two students nominated by the Students’ Union (2)
TBC and
One of the three Vice-Presidents on a rotational basis

Up to three members co-opted by the Chair (2)
Lisa Lewis, representing staff teaching through the medium of Welsh
TBC, elected staff member of the Board of Governors

Secretary
TBC, Academic Registrar

Clerk
Helen Simpson, Governance Unit

Meetings in 2017/18

The Academic Board will meet on Wednesday’s at 2.00 pm on the following dates (unless otherwise specified):

4 October 2017
6 December 2017
7 March 2018
13 June 2018

Top of Page

RWCMD Academic Board

Composition

Principal
Deputy Vice Chancellor (Research and Student Excellence) of the University of South Wales
Librarian
Student Union President
Director of Music
Director of Drama
Head of Pre College
Head of Actor Training
Head of Production and Design
Head of Learning and Teaching
Head of Academic Services
Award Leader (BMus)
Award Leader (MMus and MA Music Performance)
A full-time/fractional teacher of Music or Drama at the College elected by and from the full-time/fractional teachers of Music and Drama at the College

Membership

Hilary Boulding Principal
Judith Agus Librarian
Lauren Lewakowski Student Union President
Dr John Cranmer Director of Music
Sean Crowley Director of Drama & Head of Production and Design
Patricia Kier Head of Pre College
David Bond Head of Actor Training
Antonia Collins Head of Learning and Teaching
Iestyn Henson Head of Academic Services
Dr Sarah Smith Award Leader (BMus)
Dr Simon Jones Award Leader (MMus and MA Music Performance)
Zoe Smith A full-time/fractional teacher of Music or Drama at the College elected by and from the full-time/fractional teachers of Music and Drama at the College

Terms of Reference

Subject to the overall responsibility of the Academic Board of the University of South Wales (the University), the Board of Directors of the Royal Welsh College of Music and Drama Ltd (the College) and the responsibilities of the Principal of the College, the Academic Board shall be responsible for:
a) general issues relating to the research, scholarship, teaching and programmes at the College, including criteria for the admission of students; the appointment and removal of internal and external examiners; policies and procedures for assessment and examination of the academic and practical performance of students; the content of the curriculum; academic standards and the validation and review of courses; the procedures for the award of qualifications and honorary fellowships; and the procedures for and making decisions regarding the suspension and expulsion of students for academic reasons. Such responsibilities shall be subject to the requirements of validating and accrediting bodies.
b) considering the development of the academic activities of the College and the resources needed to support them and for advising the Principal and the Board of Directors thereon;
c) advising on such other matters as the Board of Directors or the Principal may refer to the Academic Board.

The Academic Board may establish such committees as it considers necessary to enable it to carry out its responsibilities, provided that each establishment is first approved by the Principal and the Academic Board of the University. The number of members of any such committee and the terms on which they are to hold and vacate office shall be determined by the Academic Board of the College which may delegate powers to such committees.

The Academic Board of the College may, if it so resolves, forward any matters direct to the Academic Board of the University or the Board of Directors.

Meetings in 2017/18

TBC

Top of Page

Appeal Board

Composition

An Appeal Board set up to consider a particular case (either a Stage 2 Appeal or an Appeal against an Academic Misconduct decision), will be drawn from the Standing Appeals Panel and will consist of:

Three members of the Standing Appeals Panel, – One of whom will be a member appointed by Academic Board and – Two of whom will be academic members drawn from faculties unconnected with the appeal under consideration

The Appeal Board will be chaired by the member appointed by the Academic Board

Membership

The full membership of the Standing Appeals Panel is as follows:

Dr Rhobert Lewis, Academic Board member (Oct 2013 – Sept 2016)
Professor Jo Smedley, Academic Board member (Oct 2014 – Sept 2017)
Professor Diana Wallace, Academic Board member (Oct 2013 – Sept 2016)

Professor Geoffrey Elliott, Faculty of Computing Engineering and Science (Oct 2014 – Sept 2017)
Dr Ian Wilson, Faculty of Computing Engineering and Science (Oct 2014 – Sept 2017)
Dr Dawn Story, Faculty of Computing, Engineering and Science (Oct 2015 – Sept 2018)
Eric Llewellyn, Faculty of Computing, Engineering and Science (Oct 2013 – Sept 2016)
Mr Jonathan Baldwin, Faculty of Creative Industries (Oct 2015 – Sept 2018)
Dr Rob Campbell, Faculty of Creative Industries (Oct 2014 – Sept 2017)
Ms Hilary Ramsden, Faculty of Creative Industries (Oct 2014 – Sept 2017)
Dr Philip Mitchell, Faculty of Creative Industries (Oct 2015 – Sept 2018)
Ms Helen Holleman, Faculty of Business and Society (Oct 2013 – Sept 2016)
Ms Rhian Gosling, Faculty of Business and Society (Oct 2015 – Sept 2018)
Mr George Salijeni, Faculty of Business and Society (Oct 2013– Sept 2016)
Ms Christine Hellings, Faculty of Business and Society (Oct 2013 – Sept 2016)
Ms Maria Parry, Faculty of Life Sciences and Education (Oct 2014 – Sept 2017)
Ms Sally Britton, Faculty of Life Sciences and Education (Oct 2013 – Sept 2016)
Mr Iwan Dowie, Faculty of Life Sciences and Education (Oct 2014 – Sept 2017)
Ms Nicky Lewis, Faculty of Life Sciences and Education (Oct 2015 – Sept 2018)
SU President, Students Union
Secretary: Samantha Haines, Student Casework Unit

Terms of Reference

1. To consider appeals submitted by students who have been through the Stage 1 Appeals process and who consider that
a) they have evidence that the procedures at stage 1 were not conducted in line with the regulations;

b) they have evidence which for good reason was not available at the time their Stage 1 appeal was submitted.

• or

To consider appeals submitted by students who have been through the Academic Integrity regulations who consider that
a) defects or irregularities in the conduct of proceedings, which are of such a nature to cause reasonable doubt whether the same decision would have been reached had they not occurred.

b) that there has been an administrative error

2. To ensure the appeal provides a full and fair hearing of the case.

3. To ensure that the appellant is offered a personal hearing and that the faculty(ies) involved are invited to send a member of staff to the hearing

4. To request, where necessary, additional evidence from the chair of the assessment board, chair of the faculty academic misconduct panel or Assessment Infringements Committee

5. To consider carefully all the evidence submitted by the student and other documentation provided by the faculty and to base its decision on this evidence

6. Where there is evidence of procedural or other irregularity, to annul the relevant decision(s) of the assessment board, faculty academic misconduct panel or Academic Misconduct Committee.

7. To take action where an error or irregularity is found to have affected more than one candidate, for example, if necessary, to recommend to the Academic Board the appointment of new external examiners in order that revised recommendations may be made in respect of the candidate

8. To take either of the following decisions:
a) that the appeal be rejected and no further action be taken; or
b) to refer the matter back to the relevant assessment board, panel or the Academic Misconduct Committee.

9. In exceptional cases, the Appeal Board may specify the composition of the assessment board and/or, where appropriate, require an officer from the University Secretary’s Office to attend the meeting of the assessment board as an observer.

10. To review its activities on an annual basis and provide a report to the University Secretary.

Top of Page

Academic Misconduct Committee

Composition

Chairperson: Vice-Chancellor or nominee
Representative of the Students’ Union
Secretary: Academic Registrar or nominee

In addition, a representative from a pool of senior staff, nominated by deans of faculty, will be required to attend.

No person who was a member of an assessment board associated with the allegation or was concerned in any way with the award will be a member of the Academic Misconduct Committee.

Membership

Chairperson: Sarah Grabham

Representative of the Students’ Union

One of the following to attend:

Mr Nigel Stanton Faculty of Advanced Technology (Sept 2011-Aug 2014)

Dr Lee Jones Faculty of Advanced Technology (Sept 2011-Aug 2014)

Ms Torunn Kjolberg Cardiff School of Creative & Cultural Industries (Sept 2012-Aug 2015)

Ms Aimee Ward Cardiff School of Creative & Cultural Industries (Sept 2010-Aug 2013)

Dr Paul Jones Faculty of Business and Society (Sept 2010-Aug 2013)

Dr Paul Chambers Faculty of Business and Society (Sept 2010-Aug 2013)

Dr Stuart Hogg Faculty of Health, Sport and Science (Sept 2010-Aug 2013)

Prof Kevin Davies Faculty of Health, Sport and Science (Sept 2011-Aug 2014)

Dr Sherrianne Lloyd Chair of Regulations and Examiners Sub Group (until further notice)

Prof Paul Roach Chair of Research Programmes Sub Committee (until further notice)

Secretary: Samantha Haines, Quality Unit, Academic Registry

Terms of reference

1. To consider allegations of offences committed by students in/outside examinations for taught awards which have not been resolved at Faculty level as referred by Faculty Award Board Chairs.
2. To ensure that a student accused of an academic offence is given a full and fair hearing.
3. To establish, as far as possible, the facts of the case and to decide whether or not the allegation is substantiated.
4. To determine an appropriate penalty, having taken full account of set procedures, and report the decision to the appropriate assessment board.
5. To review its activities on an annual basis for both research and taught awards.

Top of Page

Higher Academic Awards Committee

Composition

Chairperson: Vice-Chancellor
Members: Four senior members of staff nominated by the Vice-Chancellor, to include Professors who have been awarded via the R&D, Innovation and Engagement and Teaching and Learning routes
Two members nominated by Academic Board
Chairperson of Research Committee
One external adviser, with experience of submissions for awards at higher academic level, nominated by the Vice-Chancellor
One lay governor nominated by the Vice-Chancellor
Secretary: Head of Research Office or nominee

Membership

Chairperson: Vice-Chancellor
Julie Lydon

Chairperson of Research Committee
Helen Langton

Four senior members of staff nominated by the Vice-Chancellor, to include Professors who have been awarded via the R&D, Innovation and Engagement and Teaching and Learning routes

Geoff Elliott December, 2014 – December 2016

Jo Smedley, January 2015 – January 2017

Khalid Al Beghain, January 2015 – January 2017

Richard Hand, January 2015 – January 2017

One member nominated by Academic Board TBC

A member of the Professoriate nominated by the Professoriate TBC

One external adviser, with experience of submissions for awards at higher academic level, nominated by the Vice-Chancellor

Gaynor Attwood, December 2014 – December 2016 (To be extended)

One lay governor nominated by the Vice-Chancellor Michael Gunn, Aug 2016 to July 2017

Secretary: Head of Research Office or nominee Louise Bright

Terms of reference

1. To consider applications and proposals for the conferment of readerships, professorships, visiting professorships, visiting fellows and emeritus professorships.

2. To consider applications for the award of higher doctorates.

Meetings in 2017/18

The Higher Academic Awards Committee will meet on the following dates:

8 December 2017
22 June 2018

Top of Page

Committee on Fitness to Practise

Policy and Procedure Governing Fitness to Practise Committees:
Fitness to Practise cases may either be heard by a Faculty Committee on Fitness to Practise or the University Committee on Fitness to Practise depending on the severity of the case. Additionally, the University Committee on Fitness to Practise hears any appeals from students against decisions made by the Faculty Committee on Fitness to Practise.

Composition

Faculty Committee on Fitness to Practise

The Committee will comprise a Chair appointed by the Dean, one member drawn from the teaching staff of departments of the Faculty which have Fitness to Practise requirements but who has had no involvement with the case, one member drawn from the teaching staff of another Faculty, and one member (in an advisory capacity only) from outside the University but practising at a senior level in the student’s profession. Nominations for this external member will be sought from appropriate practice providers (e.g. NHS Health Board/Local Authority, Health Professions Council, British Association of Play Therapists, Behaviour Analyst Certification Board). The Committee will be served by a Secretary who is not a member but will be present throughout the proceedings.

University Committee on Fitness to Practise

The Committee will comprise a Chair (normally the Deputy Vice Chancellor Academic and Business Development or other independent member of the Directorate), the Dean of Faculty of the student, or nominee, one member drawn from the teaching staff of departments of the Faculty which have Fitness to Practise requirements but who has had no involvement with the case, one member drawn from the teaching staff of another Faculty. The Committee will have present an individual from outside the University but practising at a senior level in the student’s profession in the capacity of an advisor. Nominations for this external advisor will be sought from appropriate practice providers (e.g. NHS Trust/Local Authority, Health Professions Council). The Committee will be served by a Secretary who is not a member but will be present throughout the proceedings. The Secretary will be a member of staff of the Academic Registry.

Committee Functions

Both Committees have the following functions:

(a) To consider cases of students, who are enrolled on a programme leading directly to a professional qualification which gives the right to practise a particular profession or calling, which are referred to the Committee on either of the following grounds:

• any conduct which may call into question a student’s fitness to be admitted to and practise that profession; or
• any health problem which may call into question a student’s fitness to be admitted to and practise that profession.

(b) To hear appeals from students who have been refused signature of their declaration of good character or similar or where a request for an extension of the pre-registration period has not been granted as a consequence of decisions taken by Award Boards in relation to professional stipulations.

Additionally the University Committee on Fitness to Practise has the following function:

(c) To hear appeals from students against decisions made by the Faculty Fitness to Practise Committee.

Top of Page