VCEB and its Sub-Groups - Membership and terms of Reference

Vice Chancellor’s Executive Board (VCEB)

VCEB ICT Sub-Group

VCEB Finance and Estates Sub-Group

Partnership Executive Group

VCEB Organisational Development Sub-Group

Vice Chancellor’s Executive Board

VCEB ICT Sub-Group

Membership

Mr Huw Williams, Deputy Vice Chancellor, Strategic Resources (Chair)
Mr William Callaway, University Secretary and Clerk to the Governors
Dr. Ben Calvert, Pro-Vice Chancellor (Learning, Teaching & Student Experience)
Mr Alan Davies, Director of IT Services (Secretary)
Mr Ioan Evans, Deputy Director, Marketing and Student Recruitment
Mr Jon Frost, Executive Director of Finance and Infrastructure Services
Mr John Francis, Executive Director, Research and Business Engagement
Dr. Gillian Jack, Executive Director, Campuses and Student Services
Dr. Rhobert Lewis, Deans’ representative
Ms Sara Moggridge, Director, Student Administration
Prof. Andrew Rogers, Deputy/Associate Deans’ representative
Dr. Bruce Hurrell, Chair of ISIB
Mr Haydn Blackey, Director of CELT
Ms Ellen-Rose Jones, Students’ Union President
Mr Ben Lester, Project and Policy Officer
Ms Alison Smith, IT Services Business Support Officer and PA (Clerk)

Terms of Reference

1.To take forward the implementation of the ICT key enabling plan and report back to VCEB.
2.To produce a high level 3 year Implementation Plan. The plan should include the timetable for key annual cycles and should respond to relevant USW CPI’s.
3.To produce detailed annual plans in advance of the year to which they relate.
4.To report to VCEB regarding progress to plan, key issues and key activities for the next period.
5.To make recommendations to VCEB on resources required for the successful delivery of the approved ICT strategy and associated sub-strategies and policies.
6.To receive an annual budget and to make recommendations to VCEB on how these funds should be allocated to projects that are aligned with and support, corporate goals.
7.To oversee the work, and receive progress reports and recommendations, from the Information and Systems Board (ISIB), including monitoring project progress and costs
8.Where appropriate, to undertake a post-project review and forward the results to stakeholders.
9.To ensure that the University meets compliance and other regulatory requirements.
10. To ensure the appropriateness of the University’s information security systems and processes.

Meetings 2016/17

To be confirmed.

Finance and Estates Sub-Group

Partnership Executive Group (formerly the International and UK Partnership VCEB Sub-Group and the Business Engagement and Research VCEB Sub-Group)

Membership

Prof. Helen Langton, DVC Academic Development (Chair)
Ms Melanie Aitchison, Senior Quality Officer (Secretary)
Mr Robert Baker, Head of Human Resources
Mr Jonathan Baldwin, Associate Head of School, FCI
Mr Mark Bate, Business Support Manager, Finance
Ms Helen Connies-Lang, Centre for International English
Mr Francis Cowe, Director of Strategic Alliance and FE Partnerships
Mr John Francis, Executive Director of Research and Business Development
Mr Tom Griffin, Head of Corporate Communications
Dr Gillian Jack, Executive Director of Campus and Student Services
Dr Rhobert Lewis, Dean, CES
Ms Jennifer Luan, Director of USW International Office – China
Mr Bobby Mehta, Home Recruitment
Ms Catherine Moss, Head of Collaborative Quality Unit
Ms Joanne Phillips, International Partnerships Office
Dr Andrew Rogers, Dean, FBS
Dr Jo Smedley, UNICAF
Mr Martin Steggall, Dean, LSE

Co options: 2 as nominated by the Chair, either for 1 year or for an agenda item

Terms of Reference

1. To determine the level of approval required for new collaborative partners and new collaborative partnership provision (on the basis of risk) and report to Executive any high risk proposals.
2. To approve extensions to arrangements with existing partnerships, involving new areas of business.
3. To agree and implement the International Strategy for USW.
4. To agree a strategic engagement approach to educational partnerships for USW.
5. To ensure that the University’s work with partner organisations fits with the University’s Academic plan.
6. To take forward the implementation of aspects of the Engagement Plan (Key Enabling Plan) that relate to business engagements and International/UK partnerships.
7. With particular reference to achieving USW CPI 6 ‘Growth in strategic public and private sector partnerships to £8 million by 2020’ and CPI 5 ‘Growth in research, grants and contracts income to £30 million by 2020’
8. To monitor performance of existing areas and review proposals in relation to:
• Commercialisation of intellectual property
• Spin-out companies, where responsibility for associated companies lies with the F&R committee
• Choices of University nominated directors for spin-out companies

Frequency of Meetings
The group will normally meet every six weeks.

Meetings in 2016/17

The Partnerships Engagement Group is scheduled to meet on the following dates:

• 10th October 2016
• 25th November 2016
• 20th January 2017
• 17th March 2017
• 5th May 2017
• 23rd June 2017

Organisational Development Sub-Group

Membership

Catherine Thomas, Executive Director, Organisation Development (Chair)
Robert Baker, Head of HR
Peter Crofts, Executive Director, Marketing and Student Recruitment, Executive Directors’ representative
Kirsten Offer, PA to Deputy Vice Chancellor Strategic Resources, Executive (Clerk and Secretary)
Prof. Andrew Rogers, Deans’ representative
Huw Williams, Deputy Vice Chancellor
HR SMT Representative (ad hoc attendee depending on agenda)

Terms of Reference

1.To take forward the implementation of the People Plan (Key Enabling Plan) and report back to Vice-Chancellor’s Executive Board (VCEB).
2.To produce a high level 3 year Implementation Plan. The plan should include the timetable for key annual cycles and should respond to relevant USW CPI’s.
3.To produce detailed annual plans in advance of the year to which they relate.
4.To report to VCEB regarding progress to plan, key issues and key activities for the next period.
5.To assess USW against characteristics demonstrated by a High Performance University.
6.To continue to develop and review the People Plan and ensure that it is well informed by a comprehensive picture of the University’s staffing requirements.
7.To oversee and prioritise the development of strategic initiatives, building in stronger links with our business and planning processes.
8.To ensure the development of good quality performance information relating to the management of the University’s staff.
9.To undertake the role of ‘quality assurance’ with respect to any Organisational Development projects which are classified as Level 1 or Level 2, in line with the University’s Project Management Framework. The group will receive minutes or verbal updates from relevant project boards and feed back to those groups regarding any matters of concern.

Frequency of Meetings
The group will normally meet bi-monthly. Meetings should be arranged so as to take place approximately 2 weeks apart from meetings of the VCEB. Consideration will also be given to the timing of HR Committee.

VCEB Portfolio and Lifecycle Sub-Group (VCEB)

VCEB Research and Engagement Sub-Group(VCEB)

Information Systems Implementation Board (ISIB)

Information Systems Implementation Board (ISIB)

Information Systems Implementation Board (ISIB)
Composition
Senior academic/support staff member, (Chair)
Director of IT Services/Programme Manager
Chief Technology Officer
IT Services Development Manager–Projects and Planning
Major System owner
Invited member, Senior Academic Staff
Senior Admin Forum Representative
Sponsors and project managers for “live projects”
IT Services Business Support Manager
IT Services Head Infrastructure Services (Secretary)
IT Services Business Support & PA (Clerk)
Membership
Chairperson: Dr Bruce Hurrell, Senior Academic/Support staff member
Mr Alan Davies, Director of IT Services/Programme Manager
Mr Kevin Evans, Chief Technology Officer
Ms Sarah Rees, IT Services Development Manager–Projects and Planning
Mr Liam Bryson, Major System owner – Student Administration
Ms Karen Fitzgibbon, Invited member, Senior Academic Staff
Dr Bruce Hurrell, Senior Admin Forum Representative
Sponsors and Project Managers for “live level 1 and 2 projects” – Mrs Siobhan Cole, Project Manager, HR & Payroll Project Ms Dana Morris, Project Manager, Finance Project Ms Katie Hearn, Project Manager, CRM Project Ms Mary Hulford, Project Manager, ICIS Project
Mr Jason Roberts, IT Services Business Support Manager
Secretary: Mr Tony Evans, IT Services Head Infrastructure Services
Clerk: Mrs Alison Smith, IT Services Business Support & PA
Terms of Reference
1. To lead and manage information and systems projects identified by VCEB ICT Sub-Group as supporting University goals
2. To implement and complete agreed projects within allocated resources and agreed timeframes, utilising sound project management techniques.
3. To provide progress reports to VCEB ICT Sub-Group
4. To provide, advise and recommend actions to VCEB ICT Sub-Group in respect of issues and priorities relating to the development, procurement and implementation of information services and systems
5. To ensure that projects meet relevant compliance and other regulatory requirements

Meetings in 2016/17
To be confirmed

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